Privacy Policy
S&S System Designs, LLC
Last Updated: November 2025
Your privacy is important to us. This Privacy Policy explains how S&S System Designs, LLC (“S&S,” “we,” “our,” or “us”) collects, uses, shares, and protects your information when you visit our website, submit forms, or use our Services—including the Imaging Tech Alarm System (ITAS) and any related hardware, software, or leasing options.
By accessing our website or providing your information, you agree to this Privacy Policy.
1. Information We Collect
We collect information in several ways:
A. Information You Provide Directly
When you submit a form, request information, or enter into a quote or lease agreement, we may collect:
Name
Company name
Email address
Phone number
Job title
Facility address
Details related to your inquiry or service request
Signature (for agreements via Zoho Sign)
B. Information Automatically Collected
When you visit our website, we may automatically collect:
IP address
Browser type
Device type
Pages visited
Time spent on the website
Referring website
This helps us improve our website experience and troubleshoot issues.
C. Cookies & Tracking Technologies
We may use cookies or similar tracking tools to:
Improve website performance
Track usage and analytics
Remember your preferences
You can disable cookies in your browser settings.
2. How We Use Your Information
We use the information collected for purposes including:
Responding to inquiries and requests
Providing quotes, lease agreements, and service information
Delivering, installing, and servicing ITAS systems
Processing agreements and signatures
Communicating updates, scheduling, and support
Improving website performance and customer experience
Ensuring system security and compliance
Maintaining internal records and CRM data
We do not use your information for unrelated marketing without consent.
3. How We Share Your Information
We do not sell your personal information. We only share data when necessary to operate our business, including with:
A. Service Providers
Trusted partners who help operate our business, such as:
Zoho (CRM, Forms, Sign)
Email hosting providers
IT support services
These partners are required to protect your information.
B. Legal Requirements
We may disclose information if required to do so by law, regulation, subpoena, or court order.
C. Business Transactions
If S&S undergoes a merger or acquisition, personal information may be transferred as part of the transaction.
4. Data Security
We implement technical and organizational measures to protect your information.
This includes:
Encrypted communications (HTTPS)
Restricted internal access
Secure document signing
CRM security protocols
While we take all reasonable steps, no system is 100% secure.
5. Data Retention
We retain personal information only as long as needed to:
Provide services
Maintain records
Comply with laws
Support customer history
When no longer needed, data is securely deleted.
6. Your Rights
Depending on your region, you may have the right to:
Access your personal information
Request corrections
Request deletion (unless required for contracts or legal purposes)
Opt out of communications
Restrict certain processing activities
To exercise your rights, contact: sales@sssystemdesigns.com
7. Third-Party Links
Our website may contain links to third-party websites.
We are not responsible for the privacy practices or content of those sites.
8. Children’s Privacy
Our website and services are not intended for children under 16.
We do not knowingly collect information from minors.
9. Changes to This Policy
We may update this Privacy Policy periodically.
Changes will be posted on this page with an updated “Last Updated” date.
Your continued use of our website or Services indicates acceptance of any updates.
10. Contact Information
For questions regarding this Privacy Policy, contact us:
S&S System Designs, LLC
Hood River, Oregon
📧 sales@sssystemdesigns.com
🌐 www.sssystemdesigns.com